Time-Saving 101: Task Categories

When it comes to workplace productivity, there are so many strategies and techniques from which to choose. Usually, however, we can all agree that the first step of project handling is to add a task type and organize it. Task categories make this process seamless and universal.

The concept of task categories

---

The idea of categorizing important tasks may not sound revolutionary, but it has immense value. It’s a structured way for your team to improve and submit assigned work on time.

Task categories and task types

Task categories and task types are commonly interlinked. For example, imagine a task category as a house and the task types as rooms. However, the main purpose of the task category is to break down the complex structure of a task type into easily accessible steps to be completed before their due dates.

Better time management with task categories

---

We can only make progress when we complete tasks promptly. The finite time value is the critical factor that hooks labor and time management. With Timetrack, you can master all pending and urgent tasks.

Time is one of our most valuable assets, and poor time management contributes to a lack of productivity. TimeTrack incorporates timesheets for employees to help monitor working hours and  stay connected outside the office.

The task management team play a vital role in reducing distractions and ensuring positive progress via editing a task type name under its respective category.

Defining the tasks

---

Apart from business-as-usual activities, tasks are varied and a lot rides on the success of a project. These factors include satisfying the needs of stakeholders and maintaining a business image.

Is the task a work object or process related to a larger goal? This is one way to divide and conquer large projects to get things done efficiently.

Methods to effectively map categories

---

Add task type names within a category to improve efficiency and customer satisfaction. Of course, everybody classifies tasks in their unique way. You can choose options for all the assignments with a common fundamental theme.

Task category: Create a priority filter

Organizing tasks in order of importance helps you stay focused on achieving goals. The Eisenhower Matrix helps us distinguish between critical and immediate work.

• Critical and immediate: do them immediately
• Critical but not immediate: plan on executing them soon
• Not critical but immediate: delegate such tasks
• Not critical and not immediate: don’t execute

Task type and technology

You may employ identical digital platforms for tasks of a certain type. If a new task type such as graphic editing comes up, adjusting and expanding an existing task category should be no trouble.

Task processing time

TimeTrack helps you expand your project time and task management skills through tracking via Manual Time, Recording via Browser-Project, Clock Project Time, Recording via App-Project Clock via Chrome Extension & Add-ons, and Project Time Tracking via QR Code.

Task difficulty

Assess your categories based on difficulty. Some people prefer tackling energy-draining tasks at the end of the day, while others prefer eating that elephant straight out the gate in the morning. Task difficulty is a valid category on its own.

Types and department of task categories

---

Task categories can help you solve complex problems and develop simple solutions. Improving a task structure’s ability to be easily accessible is the primary purpose of task categories.

Organizational tasks

The increased success rate of a complete task depends on choosing an organized file with a list of functions. Most tasks usually fall under one of the following categories:

• Routine tasks such as filling up timesheets or checking emails.

Quick-fix tasks

• Troubleshooting tasks such as computer malfunctions (solving problems amid emergencies).

Long-range tasks

• List of projects and tasks that are for the long-term view and not immediately urgent.

Task categories for improved efficiency

---

Throughout history, humans have had an intuitive way of categorizing multiple tasks. Creating more categories of important tasks helps our brain absorb and organize a large amount of data.

From having no idea or information regarding a specific task, knowing or learning one thing about it is comforting. As a result, task categories help us work more efficiently and rule out uncertainty.

One way of starting is to create a list and note tasks related to task types. Listing task types is beneficial as we tend to have to switch gears, known as contact switching, back and forth between different work. So, creating a complete task category reduces delays in contact switching.

Categorizing tasks according to their type and category may differ from person to person. As an example: task types involving communication-related work are of a different variety than a creative or design-related task.

Remember, performing tasks in a random sequence could result in delays and a hard-to-manage workflow. Understanding your tasks via labels and determining their category location saves the client and the company time.

TimeTrack improves management skills with versatile features such as project time planning, flexible project reports, time clock, online timesheets, working hours model, digital scheduling, automatic duty scheduling, expense tracking and easy invoicing. Try it for free.