Effortless and Easy Time Entry
No Training Required for Your Employees
Full Control Over Access Permissions
Intelligent Workflows for Greater Automation
Seamless Integration with Your HR System
Thanks to our Employee Self Service (ESS) technology, your employees can easily record, view, adjust their working hours, and submit leave requests independently.
Employees can choose various methods to track their working hours: marking them manually in the calendar, using the digital time clock, or adding them retroactively. With our intuitive system, you can easily monitor your employees’ working hours, projects, and overtime. Automatically generated timesheets can be downloaded with just one click. Due to the user-friendly design, no extensive training is required for all employees. Instead, key users can be trained specifically to make the most out of certain functions.
You can schedule when to receive specific reports, such as weekly overtime reports for your employees. Notifications are automatically sent via email, for example, if break regulations are not followed. A major benefit of this feature is that you are regularly informed of important details without needing to actively use the software. This allows you to plan effectively and identify potential bottlenecks early on.
On September 13, 2022, the German Federal Labor Court ruled that all companies in Germany are required to implement an objective, reliable, and accessible time tracking system to document the working hours of all employees. Learn more about the court ruling
Learn more about the court ruling
The easy management of holiday requests allows your employees to effortlessly apply for time off while also simplifying planning for HR management. Employees can request leave with a click, the supervisor receives an automatic notification, and the leave can be approved. Flexible systems like TimeTrack allow you to set who gets notified for specific ESS processes.
Our software allows you to correctly distribute roles and user rights. As an HR manager or supervisor, you can assign specific permissions, such as who can edit time entries, lock timesheets, or view change logs, etc. This gives you full control over employee data in your organization. You can also optimize approval processes by designating who is responsible for which tasks, ensuring all relevant stakeholders are involved.
TimeTrack is the ideal solution for time tracking.
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The ability to integrate ESS with other systems enables seamless data exchange, saving time and effort. With smooth integration across various systems, data can be shared and synchronized more efficiently. This also allows for better resource utilization and optimized data management. TimeTrack supports integrations with any ERP, HR software, and SSO solution. Here you can find all TimeTrack integrations.
What is Employee Self-Service (ESS)?
Employee Self-Service (ESS) is a modern technology platform that allows employees to access important work and personnel information and independently manage certain administrative tasks. By empowering employees to take responsibility for their own data, process efficiency is enhanced, and HR departments are relieved of administrative burdens.
What are the Benefits of ESS for Employees?
ESS enables employees to independently manage and update their personal information, resulting in greater autonomy and satisfaction. They can quickly and easily submit absence requests, update their timesheets, and have access to their personal data and HR documents at any time.
How does ESS contribute to the efficiency of the HR department?
The use of ESS significantly reduces the administrative burden for the HR department, as employees can handle many tasks on their own. This allows HR personnel to focus on more strategic tasks and projects.
How does ESS support companies with remote work?
ESS provides a central platform that allows employees to access their data from anywhere. This is particularly helpful for companies with remote work, as it ensures continuous and seamless data management, regardless of the employee’s location.
What should good Employee Self Service software be able to do?
To be considered a good Employee Self-Service (ESS) software, a platform must possess certain features and qualities, including:
User-Friendly Interface: A clear and intuitive interface makes it easy for employees to use ESS functions.
Flexibility: The software should adapt to various work models, such as home office or remote work.
Mobile Accessibility: Employees should be able to access the platform via smartphones to conveniently manage their data on the go.
Task Automation: ESS should automate processes like approvals or reminders to increase efficiency.
User Control: Employees should be able to review and update their own data.
Integration with Other Systems: The ability to integrate ESS with other systems enables seamless data exchange, saving time and effort.
Customer Support: Reliable customer service or support is essential to quickly and effectively resolve any issues that may arise.
What is the difference between Employee Self Service (ESS) and Manager Self Service (MSS)?
With Employee Self Service (ESS), employees can manage their own data independently, such as entering working hours and personal information, as well as submitting requests like vacation. In Manager Self Service (MSS), supervisors approve these requests, manage workforce planning, and view statistics.
