To ensure TimeTrack knows how many hours you are required to work, a working hours model must be set up for each user. Go to Settings > Attendance and Leave > Working Hours Models > New Working Hours Model Template to create a new working hours model. Here, you can specify the validity period of the working hours model, the weekly plan/target hours, and the paid leave entitlement. Additionally, you can define specific working hours, restrict working times, and set up overtime caps and flat rates.
Depending on how many hours you are required to work per day, the system determines your target working hours for each day. When you record your time using the work or project time clock, TimeTrack sums up your actual working hours and compares them to the target hours.
You can view the recorded working hours in the timesheet. For each day, you can track how many hours you worked, the duration of your break, whether it was observed, and the difference from your target hours. Additionally, absences for the month are listed.
If you need an annual overview, simply go to Attendance > Hours Overview. Here, your total absences for the year are also displayed and summarized.
Your required and actual hours are calculated separately, and the difference is displayed for the entire year. If adjustments to hours are needed, for example, if certain overtime hours are paid out or specified in your contract, you can make these corrections by clicking the blue New Overtime Carryover button and adjusting the hours using positive or negative values. To keep the adjustment transparent, the correction history is displayed, and you can note the reason for the correction.
If you want an overview of all your employees, go to Reporting > Hours Report to view the differences. Here, you can select the time period and the display format (month, week, week-day, month-day) and filter which employees or departments to include in the report.
We are happy to help!
Contact Polina from our Support Team:
support@timetrackenterprise.com
