TimeTrack Use Cases

Learn about the different scenarios for using the software and the most frequently utilized features by our customers. These Use Cases show you how to streamline your processes and save time. Get inspired by practical solutions that have already proven successful in many companies.

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Time Tracking

Project Time Tracking

Shift Planning

System Change

Integrations

Time Tracking

Create and Manage Employee Accounts: Set up and maintain employee profiles with individualized working time models (e.g., full-time, part-time, shift work), including working hours and break rules.
Daily Time Tracking: Easily record start and end times, as well as breaks. Various tracking options: stationary (tablet or terminal), on PC (web), or Mobile App for on-the-go access.
Overtime Calculation: Automatic calculation and management of overtime, including transfer to the next period or payout options. Includes caps or flat rates.

Leave and Absence Management: Integrated management of vacations, sick days, and other absences with multi-level approval workflows. Extras: direct electronic sick leave (eAU) inquiry.
Workflows: Automate HR processes with notifications and automatic reports.
Compliance Reports: Generate reports to comply with legal requirements (Working Hours Act, rest periods).
Payroll Integration: Automatically transfer recorded working hours to payroll systems like DATEV or ADDISON for payroll processing.

Project Time Tracking

Project Setup and Role Assignment: Easily create new projects and assign project managers and team members.
Project Time Tracking: Accurately track project time using a punch clock or calendar. Extras: QR code scanning for time tracking.
Travel Expense Management: Record and settle travel expenses, including automatic calculation of per diem allowances.
Monthly Reports: Generate detailed reports on projects, clients, or tasks, and export them to Excel or CSV.
Creation of Performance Reports: Generate performance reports for clients to transparently document the work done, avoiding disputes.

Shift Planning

Shift Plan Creation: Easily create and manage shift schedules. Manage shift types, employee skills, and availability.
Automated Shift Assignment: Algorithm-based assignment of employees to shifts based on availability and preferences.
Shift Bidding and Swapping: Employees can apply for desired shifts or swap shifts with colleagues.
Employee Communication: Notifications of shift schedules sent directly to employees via mobile (mobile app) or stationary (terminal app).

Upgrade from an Old Time Tracking System to an integrated system

System Migration: Smooth transfer of existing data from your old time tracking system.
Integrated Time Tracking and Shift Planning: Implement a solution that integrates precise time tracking and efficient shift planning into one system.
Automated Compliance Check: Ensure compliance with working time, break regulations, rest periods, etc.

Simple and Modern System: Provide an easy-to-use interface that allows employees to manage working hours and absences without technical knowledge.
Mobile Accessibility: Enable employees to manage their attendance and absences on the go with a mobile or terminal app.
Open Interfaces: Connect to additional systems such as payroll and HR software.
Data Export: Export data such as attendance lists and overtime reports in PDF, Excel, or CSV format.

Integrations with Internal Systems

Integrations with your:

ERP Systems
HR Software (e.g., Personio)
Payroll Systems (e.g., DATEV)
Invoicing Software
Hardware (e.g., access control devices like Datafox)

TimeTrack Use Cases

Time Tracking

Project Time Tracking

Shift Planning

System Change

Integrations

Time Tracking

Project Time Tracking

Shift Planning

Upgrade from an Old Time Tracking System to an integrated system

Integrations with Internal Systems

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Time Tracking

Planning

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